montyjacobsen

Dealing With Gross Lease Occupancy Information

Enter a value that specifies a location meaning, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type

Select the base location type for a record. The system will use the build-up of GLOA and GLA adjustments to the base area type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location change 1-5)

Enter user-defined codes from UDC table 15/AR that define adjustments to the base location type for gross leaseable occupied location (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable location modification 1-5)

Enter user-defined codes from UDC table 15/AR that defines adjustments to the base location type for gross leaseable location (GLA).

Program ID

The system shows one of the following worths:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system added the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This section provides a summary of the Gross Lease Occupancy Refresh program (R15141) and talks about how to:

– Run the Gross Lease Occupancy Refresh program.

– Set processing options for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to compute gross lease inhabited location (GLOA) and gross leasable area (GLA) for all units in a building or residential or commercial property for a specific duration. You can provide the information from the R15141 report to brokers who are looking for residential or commercial properties to lease and to property owners who can supply the information to potential occupants.

When you run the R15141 program, the system:

– Uses the dates entered in the processing alternatives to identify the duration of time, based on the lease dates, for which the estimations apply.

the GLOA worth from the Lease Master Detail table (F15017).

– Retrieves the GLA worth from the Area Master table (F1514).

– Retrieves GLOA and GLA adjustment values from the Area Master table (F1514).

Processing alternatives enable you to specify how the system carries out the calculations, as well as whether the estimations ought to be performed for all lease statuses and lease types. You can also run the program for specific structure (business unit) classification codes to determine occupancy for a group of buildings (for instance, the occupancy on A-rated residential or commercial properties).

You can run and save multiple versions of the R15141 program. For circumstances, you can run the program utilizing area values from the very first of the month and then run the program again using location worths from completion of the month. You can likewise run the R15141 program to obtain GLA and GLOA outcomes for a defined location definition to make sure a more accurate denominator calculation for share aspect denominator and occupant exclusion rule calculations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA adjustment area types specified in Area Definitions table (F15142) will be used to change the worths for GLOA and GLA that are populated in the F15141 table.

Note. You need to run the Gross Lease Occupancy Refresh program (R15141) for cost involvement when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) since these programs obtain values from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing options enable you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the beginning date or the ending date that the system uses to compute gross leasable locations (GLA) and gross lease inhabited locations (GLOA), based on the lease date.

3. Gross Lease Area Calculation Method

Specify a computation method from UDC table 15/OM that figures out the occupied location for a system. Values are:

1: Select location worths since the very first day of the month.

2: Select area worths since the last day of the month.

3: Select location values as of the 15th day of the month.

4: Select a typical location for the month. (Average = Total occupied area/ Days in the month.)

4. Refresh Action

Specify which actions happen when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and refresh (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based on the worth in the Deletion Method processing option. The system will then re-calculate occupancy.

1: Delete only. The process will end after the system deletes records from F15141.

Note. If you get in 1 in the Deletion Method processing choice, you need to still get in an estimation technique and location definition to determine the records the systems chooses for deletion.

5. Deletion Method

Specify how records are picked for removal from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on information choice, date range, computation approach, and location definition worths in the processing options.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the area meaning to use to determine the occupied location for a system.

The base location type is used to compute unadjusted location worths for GLOA and GLA. If you enter modification area types for GLOA and GLA, the system will use those area amounts to the unadjusted area worths for GLOA and GLA.

7. Include Committed as Occupied

Specify whether an unit is inhabited or vacant for the time period from the commitment date to the lease begin date. Values are:

Blank: The unit is vacant.

1: The system is occupied.

Lease Status

Specify which rents to pick for processing based on the lease status; utilize this processing choice in conjunction with the Lease Status 1 through Lease Status 10 processing alternatives. Values are:

Blank: Process all leases for all lease statuses.

1: Select.

2: Omit. The system processes leases for all other lease statuses.

2. Lease Status 1 through 11. Lease Status 10

Specify user-defined codes from UDC table 15/LS that recognize a lease status for the system to use when selecting leades for processing; utilize this processing option in combination with the Select/Omit Flag processing choice.

12. Include Blank Lease Statuses in Select/Omit List

Specify whether to include leases with a blank lease status in the select/omit list. Values are:

1. Select/Omit Flag

Specify which rents to pick for processing based on the lease type; use this processing option in combination with the Lease Type 1 through Lease Type 10 processing alternatives. Values are:

Blank: Select all lease types.

S: Select.

O: Omit.

2. Lease Type 1 through 11. Lease Type 10

Specify the lease types to select or leave out based on the value defined in the Select/Omit Flag processing choice.

12. Include Blank Lease Types in Select/Omit list

Specify whether to include leases with a blank lease enter the select/omit list. Values are:

Blank: Do not include.

1: Include.

Print

1. Print Edit Report

Specify whether to and what kind of report the system prints. Values are:

Blank: Do not print a report.

1: Print all records that are upgraded to the F15141 table.

2: Print records with warning messages only.

Revising Gross Lease Occupancy Information

This section supplies a summary of gross lease occupancy information and talks about how to revise gross lease occupancy info.

Understanding Gross Lease Occupancy Information

After you produce occupancy information by running the Gross Lease Occupancy Refresh program (R15141), you can use the Gross Lease Occupancy Information program (P151410) to review the tenancy information. The results of the R15141 program show the changes to GLOA and GLA based on the area definition.

On the Work with GLOA form, you can pick records to review by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and then sum up the shown records by residential or commercial property, structure, or system. By making it possible for one or more alternatives, you can show GLOA (gross lease occupied location), GLA (gross leasable location), and tenancy percentages. You can also pick the totals that appear. The system shows 12 months of occupancy info for the defined start date.

If you summarize records by system, you can revise the GLA or GLOA amounts as essential, and then lock the worths to avoid them from being upgraded in the future. The system offers 2 lock fields so that you can lock GLA, GLOA, or both. When you modify any info, consisting of lock flags, the system updates the Gross Lease Occupied Areas table (F15141).

Forms Used to Revise Gross Lease Occupancy Information

Form Name

FormID

Navigation

Usage

Work with GLOA

W151410A

Tenant & Lease Information (G1511), Gross Lease Occupancy Information

Review gross occupancy information and select records to revise.

Note. You can pick records to modify only when you summarize records by unit.